Conspectus and the Scottish Collections Network : landscaping the Scottish common information environment

The article briefly gives the background to the concept of a common information environment, followed by a history of the development of two major components of a common information environment for Scotland in the form of the Scottish Collections Network, a collections description service, and the Cooperative Information Retrieval Network for Scotland, a distributed union catalogue for meta-searching. The article discusses the application in Scotland of the Conspectus methodol-ogy for the subject mapping of general library collections, and describes how Conspectus data has been integrat-ed in the information environment to allow the identifi cation and selection of collections and associated catalogues with strength in specifi c subjects

Collaborating communities : the RDA experience and its implications for common information environments

This paper is presented as a case study which describes the interactions between several communities with a common interest in developing standards related to bibliographic information retrieval. Such interactions have mainly taken the form of a meeting followed by a programme of substantive work mutually agreed and carried out as a collaborative venture between technical representatives of those communities. The case study is therefore presented in the chronological order of those meetings

Future information environments: deserts, jungles or parks?

This paper discusses the basic functions of a common information environment and how they are supported by metadata. Several distinct categories of information landscapes are described, characterised by the availability and quality of metadata at the item and collection level. The paper suggests elements of professional practice which can improve the functionality of landscapes, and presents an illustrative scenario of how a common information environment might be effective

A national showcase

Gordon Dunsire updates us on the development of IRI-Scotland, the national digital library that aims to be a showcase of Scotland's research activity

HaIRST: Harvesting Institutional Resources in Scotland Testbed. Final Project Report

The HaIRST project conducted research into the design, implementation and deployment of a pilot service for UK-wide access of autonomously created institutional resources in Scotland, the aim being to investigate and advise on some of the technical, cultural, and organisational requirements associated with the deposit, disclosure, and discovery of institutional resources in the JISC Information Environment. The project involved a consortium of Scottish higher and further education institutions, with significant assistance from the Scottish Library and Information Council. The project investigated the use of technologies based on the Open Archives Initiative (OAI), including the implementation of OAI-compatible repositories for metadata which describe and link to institutional digital resources, the use of the OAI protocol for metadata harvesting (OAI-PMH) to automatically copy the metadata from multiple repositories to a central repository, and the creation of a service to search and identify resources described in the central repository. An important aim of the project was to identify issues of metadata interoperability arising from the requirements of individual institutional repositories and their impact on services based on the aggregation of metadata through harvesting. The project also sought to investigate issues in using these technologies for a wide range of resources including learning, teaching and administrative materials as well as the research and scholarly communication materials considered by many of the other projects in the JISC Focus on Access to Institutional Resources (FAIR) Programme, of which HaIRST was a part. The project tested and implemented a number of open source software packages supporting OAI, and was successful in creating a pilot service which provides effective information retrieval of a range of resources created by the project consortium institutions. The pilot service has been extended to cover research and scholarly communication materials produced by other Scottish universities, and administrative materials produced by a non-educational institution in Scotland. It is an effective testbed for further research and development in these areas. The project has worked extensively with a new OAI standard for 'static repositories' which offers a low-barrier, low-cost mechanism for participation in OAI-based consortia by smaller institutions with a low volume of resources. The project identified and successfully tested tools for transforming pre-existing metadata into a format compliant with OAI standards. The project identified and assessed OAI-related documentation in English from around the world, and has produced metadata for retrieving and accessing it. The project created a Web-based advisory service for institutions and consortia. The OAI Scotland Information Service (OAISIS) provides links to related standards, guidance and documentation, and discusses the findings of HaIRST relating to interoperability and the pilot harvesting service. The project found that open source packages relating to OAI can be installed and made to interoperate to create a viable method of sharing institutional resources within a consortium. HaIRST identified issues affecting the interoperability of shared metadata and suggested ways of resolving them to improve the effectiveness and efficiency of shared information retrieval environments based on OAI. The project demonstrated that application of OAI technologies to administrative materials is an effective way for institutions to meet obligations under Freedom of Information legislation

The Centre for Digital Library Research and the Common Information Environment

This paper presents some of the current research and service development projects being carried out by the Centre for Digital Library Research (CDLR), with particular reference to shared services which bring together archives, libraries and museums in a Common Information Environment

OCRIS : online catalogue and repository interoperability study. Final report

The aims and objectives of OCRIS were to: • Survey the extent to which repository content is in scope for institutional library OPACs, and the extent to which it is already recorded there; • Examine the interoperability of OPAC and repository software for the exchange of metadata and other information; • List the various services to institutional managers, researchers, teachers and learners offered respectively by OPACs and repositories; • Identify the potential for improvements in the links (e.g. using link resolver technology) from repositories and/or OPACs to other institutional services, such as finance or research administration; • Make recommendations for the development of possible further links between library OPACs and institutional repositories, identifying the benefits to relevant stakeholder groups

CC-interop : COPAC/Clumps Continuing Technical Cooperation. Final Project Report

As far as is known, CC-interop was the first project of its kind anywhere in the world and still is. Its basic aim was to test the feasibility of cross-searching between physical and virtual union catalogues, using COPAC and the three functioning "clumps" or virtual union catalogues (CAIRNS, InforM25, and RIDING), all funded or part-funded by JISC in recent years. The key issues investigated were technical interoperability of catalogues, use of collection level descriptions to search union catalogues dynamically, quality of standards in cataloguing and indexing practices, and usability of union catalogues for real users. The conclusions of the project were expected to, and indeed do, contribute to the development of the JISC Information Environment and to the ongoing debate as to the feasibility and desirability of creating a national UK catalogue. They also inhabit the territory of collection level descriptions (CLDs) and the wider services of JISC's Information Environment Services Registry (IESR). The results of this project will also have applicability for the common information environment, particularly through the landscaping work done via SCONE/CAIRNS. This work is relevant not just to HE and not just to digital materials, but encompasses other sectors and domains and caters for print resources as well. Key findings are thematically grouped as follows: System performance when inter-linking COPAC and the Z39.50 clumps. The various individual Z39.50 configurations permit technical interoperability relatively easily but only limited semantic interoperability is possible. Disparate cataloguing and indexing practices are an impairment to semantic interoperability, not just for catalogues but also for CLDs and descriptions of services (like those constituting JISC's IESR). Creating dynamic landscaping through CLDs: routines can be written to allow collection description databases to be output in formats that other UK users of CLDs, including developers of the JISC information environment. Searching a distributed (virtual) catalogue or clump via Z39.50: use of Z39.50 to Z39.50 middleware permits a distributed catalogue to be searched via Z39.50 from such disparate user services as another virtual union catalogue or clump, a physical union catalogue like COPAC, an individual Z client and other IE services. The breakthrough in this Z39.50 to Z39.50 conundrum came with the discovery that the JISC-funded JAFER software (a result of the 5/99 programme) meets many of the requirements and can be used by the current clumps services. It is technically possible for the user to select all or a sub-set of available end destination Z39.50 servers (we call this "landscaping") within this middleware. Comparing results processing between COPAC and clumps. Most distributed services (clumps) do not bring back complete results sets from associated Z servers (in order to save time for users). COPAC on-the-fly routines could feasibly be applied to the clumps services. An automated search set up to repeat its query of 17 catalogues in a clump (InforM25) hourly over nearly 3 months returned surprisingly good results; for example, over 90% of responses were received in less than one second, and no servers showed slower response times in periods of traditionally heavy OPAC use (mid-morning to early evening). User behaviour when cross-searching catalogues: the importance to users of a number of on-screen features, including the ability to refine a search and clear indication that a search is processing. The importance to users of information about the availability of an item as well as the holdings data. The impact of search tools such as Google and Amazon on user behaviour and the expectations of more information than is normally available from a library catalogue. The distrust of some librarians interviewed of the data sources in virtual union catalogues, thinking that there was not true interoperability

Subject Classification of Collection-level Descriptions Using DDC for Information Landscaping

Collection-level description (CLD) has emerged as an important tool for facilitating user access to large heterogeneous collections within digital library and hybrid information environments. Such metadata enables "information landscaping" techniques to be deployed, thereby allowing users to survey, discover and identify relevant collections. This can aid the precision of item-level queries by eliminating collections which may produce a significant number of false-drops or may contain no relevant items. The ability to provide suitable subject indexing and subject-based organization within such collection-level environments is an increasingly important user requirement, particularly for landscaping; yet it remains highly problematic owing to, for example, the broad subject coverage of many collections and the item-level nature of controlled vocabularies. In this paper we propose a methodology for the subject designation of collections using the Dewey Decimal Classification (DDC). The proposed approach allows the establishment of reliable, consistent and meaningful DDC class numbers to facilitate improved user browsing and searching tools within CLD systems. The methodology will be demonstrated using the Scottish Collections Network (SCONE) and alternative techniques to facilitate general subject analysis will also discussed